Terms & Conditions
1. Supply of Car and Transfer Services
1.1 We will supply the Car and Transfer Services for the Wedding Day, beginning at the Pick Up Time and finishing at the End Time. You will pay the Price at the times stated in this contract.
1.2 We shall provide the Car and Transfer Services:
1.2.1 with reasonable care and skill; and
1.2.2 in compliance with statutory and regulatory requirements affecting the provision of vehicles and driving services.
1.3 A binding contract between you and us will come into being only when we sign the Order Form. Although there may be a binding contract between us, the Wedding Date will not be binding on the Company unless and until we receive your Booking Fee and the amount stated on the Order Form for the estimated Extras.
1.4 The wedding cars we provide are up to ninety-five years old. We are not able to guarantee that the Car you have selected in your Booking Form for your Wedding Day will be the Car that we are able to provide, for example in the case of unexpected engine trouble or motor failure every effort will be made to supply a replacement car at no extra cost to you.
1.5 We reserve the absolute right to substitute a modern car for any classic or vintage car in the event that there are weather conditions (such as snow or ice) which make driving conditions unsuitable or dangerous for the wedding car at no extra cost to you.
1.6 We will always try to inform you in advance of the Wedding Day if we are not able to provide your preferred Car and to offer you a suitable substitute Car although that may not always be possible.
1.7 We will get as close as we reasonably can to the locations you have informed us of but, depending on the road and weather conditions, cannot guarantee a door-to-door service (we always carry umbrellas just in case).
2. Deposit, Price and payment
2.2 You will need to pay the balance of the Price 6 weeks before the Wedding Day.
2.3 All amounts stated are exclusive of VAT and any other applicable taxes, which will be charged if applicable in addition at the rate in force at the time you are required to make payment.
2.4 The Price is calculated, in part, on the following:
3.4.1 2.4.1 the number of adults and/or children who will be transported;
3.4.2 2.4.2 the duration of hire which will be a maximum of three hours from the Pick Up Time to departing the reception.
Additional time is charged at £75.00 per hour;
2.4.3 the distance required to transport you from the Pick Up location, to the Ceremony and the Reception Venue;
2.4.4 the number of trips required;
2.4.5 whether you require the Car for more than three hours;
2.4.6 whether you require any Evening Transfers; and
2.4.7 whether there are any other drop offs or stopping locations in addition to the Ceremony Venue and the Reception
2.5 If you change of any of these after you have placed your order (and you have signed the Booking Form) then we will have the right to recalculate the Price you will need to pay the Company any additional amount. If you do not wish to pay the new Price then you can cancel our contract (in writing only). If you do cancel the contract in these circumstances you may have to pay the Company for the reasonable costs, expenses or other amounts which we cannot reasonably avoid because of your cancellation. Cancellations are dealt with further in clause 4 below.
2.5.1 If you do not pay the Company the amounts you owe to us at the times you are required to do so then we may not provide the Car or Transfer Services.
3. Cancellations and/or changes
3.1 We hope that there is no need to cancel the contract between us. However, if you cancel the contract between us for any reason then we may need to charge you for certain unavoidable costs.
3.2 We often need to make arrangements and carry out planning etc for providing the Car and Transfer Services for your Wedding. This is done in advance of the Wedding Day. If you cancel the contract, we may have already spent time in doing this and may have turned away other clients.
3.3 Where you cancel the contract at any time up to 6 weeks before the Wedding Day you will need only to forfeit the deposit.
3.4 Where you cancel the contract between 4 and 6 weeks before the Wedding Day you will need to pay 50% of the Price. The deposit will be deducted from the cancellation fee.
3.5 Where you cancel the contract between 2 and 4 weeks before the Wedding Day you will need to pay 75% of the Price. The deposit will be deducted from the cancellation fee.
3.6 Where you cancel the contract less than a fortnight before the Wedding Day you will need to pay 100% of the Price. The deposit will be deducted from the cancellation fee.
4. Our Requirements
5. Your obligations
6. Limitation on our liability to you
7. Limitation and exclusion of liability for personal injury and death
8. Duration and termination
10. Contacting each other
11. Contracts (Right of Third Parties) Act 1999
12. Reliance on these terms and conditions
13. Law and Jurisdiction
Wedding Day: the date you have indicated in the Booking Form as the date you require our Car and Transfer Services
Pick Up Location: the address you have indicated in the Booking Form as the place we are picking the Bride / Partner 1 up from
Ceremony Venue: the address you have indicated in the Booking Form as the place we are transporting the Bride / Partner 1 to for the wedding ceremony or civil partnership to take place
Reception venue: the address you have indicated in the Booking Form as the place we are transporting the Bride and Groom from the wedding ceremony or civil partnership to
Bride / Partner 1: the passenger you have named in the Booking Form
Groom / Partner 2: the passenger you have named in the Booking Form
Pick Up Time: the time you have indicated in the Booking Form that we should arrive at the Pick Up Location
End Time: the time we have made our last drop off and are not required for photographs or other services, which is a maximum of 3 hours from the Pick Up Time, unless otherwise agreed.
Length of Ceremony: the approximate length of the wedding/civil partnership service as indicated by you in the Booking Form
Price: the total cost of hiring the Car and the provision of a Driver to provide Transfer services including any extras, champagne service, additional trips or evening transfers
Booking Fee: a non-refundable payment of £75.00 per Car to be paid by you at the time you provide us with the completed Booking Form
Extras: any additional time (over and above 3 hours) or trips we are asked to carry out either in advance or on the Wedding Day
Champagne Service: The provision of a traditional cooler, ice and champagne flutes to serve clients own Champagne, to be served by the driver after the ceremony, if ordered at the time of booking the car. Red wine or other coloured drink is not permitted
Evening Transfers: any additional trips we are asked to carry out after the last drop off at the Reception Venue
The Company: means Classic and Vintage Wedding Cars Limited trading as the Classic and Vintage Car Company of 41 Manor Road, Aldershot, Hampshire, GU11 3DG Reg in England 10503312 Trading as the Classic and Vintage Car Company
Driver: our employee or agent who will be driving the Car and chauffeuring the Bride and Groom (and if required your passengers) on the Wedding Day
Car means the wedding car to be provided by the Company to you for the Wedding, to transport the Bride / Partner 1 and/or other passengers from the Pick Up Location to the Ceremony Venue and then from the ceremony to the reception venue on the Date
‘We’, ‘us’, ‘our’ etc means Classic and Vintage Wedding Cars Limited trading as the Classic and Vintage Car Company of 41 Manor Road, Aldershot, Hampshire, GU11 3DG Reg in England 10503312 Trading as the Classic and Vintage Car Company
Booking Form means the form which is completed by you and me and which indicates the Transfer Services that you wish me to provide and the Price at which we are willing to provide those Transfer Services (with other details relating to your order) subject to the terms and conditions of this contract;
‘Parties’ means you and us, and ‘Party’ shall mean either one of us
‘You’, ‘your’ etc means the person described under ‘Customer Details’ in the Booking Form and who places an order with us for Transfer Services